Privacy Policy

Personal information we may collect

Personal information is information about an identifiable individual. We collect personal information for the purpose of conducting our business and to meet our legal obligations.

We may collect personal information from you, including your:

• Name
• Contact information
• Location
• Billing information
• Passport and Driver’s Licence
• IRD Number
• Any other information which assists us in conducting our business, providing and marketing our services and meeting our legal obligations.

How we may collect personal information

We may collect personal information from you by email, phone, face-to-face meetings, automated forms, and through our website.

Our server may record information when you visit our website through cookies. The cookies will collect information in respect of your use of our website, including the date, time and URL of the pages you visit.

Purposes for which we use your personal information

Personal information we collect and hold may be used by us (as applicable):

• to represent and advise you (if you are the client) or to represent and advise the client;
• for dealing with commercial or legal conflicts;
• to comply with our legal obligations under the Anti-Money Laundering and Countering Financing of Terrorism Act 2009 (the AML Act); and
• to comply with our obligations to Land Information New Zealand under the Land Transfer Act 2017.

In many cases, if personal information is not provided as requested, we may not be able to carry out the instructions or provide our services.

Legal basis for the collection of your personal information

We process your personal information based on your written or oral consent. You may withdraw your consent at any time. The withdrawal of consent will not affect the lawfulness of processing information based on consent before its withdrawal.

When we may disclose your information to other people

We may use or disclose personal information that you have provided to us, or which we have obtained about you, to our third parties providers, including:

Land Information New Zealand in order to comply with audit requirements for e-dealing.

• First AML, a third party agent to assist with our customer due diligence requirements under the Act
• Website services professionals Technology providers who assist us in providing services or who perform functions on our behalf, such as providers that provide generative AI technologies to assist us in legal research, document review, document drafting and other legal tasks.

We may disclose personal information if:

• it is required or authorised by you or your client (if you are representing the client)
• it is required or authorised by law or the Law Society’s Rules of Professional Conduct
• it is required by law (including the laws of any foreign jurisdiction).

Our technology providers (including generative AI providers) may use your personal information to provide services to us, to administer, maintain, analyse, improve and/or develop their services, to undertake their business processes, to comply with their legal obligations and to conduct research. Unless we state otherwise, our technology providers will not use your personal information to improve AI training models, train, retrain or improve foundation models, improve third party products or services, conduct user profiling, advertising or similar commercial purposes, or to market products and services to you.

Our technology providers may rely on and make your personal information available to their third party providers (which may be located in countries other than New Zealand) in the course of delivering their services to us, including for hosting, cloud storage, email communication and web analytics purposes, such as the Azure OpenAI Service operated by Microsoft. Our technology providers may share your IP address and other information about your device to Microsoft for security reasons. Our technology providers may also share your personal information with their affiliates, any other entity that they merge with or sell their business or assets to, and other third parties (such as government agencies) if legally required to do so.

Accessing your personal information

Under the Privacy Act 2020, individuals have rights of access to, and to request correction of, their personal information. You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If you’d like to ask for a copy of your information, or to have it corrected, please contact us at admin@molloybatts.co.nz, or +64 (0)9 368 1810, or PO Box 91083, Victoria Street West, Auckland 1142.

Updates to this policy

We reserve the right to update this Privacy Policy from time to time. Any change we make applies from the date the updated Privacy Policy is posted on our website.